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Purdue Histology and Phenotyping Laboratory Policies

a. Confidentiality

For users who are themselves Purdue faculty or staff, confidentiality is already required by existing University policy.  The University Policies on intellectual Property and on Research Misconduct establish that research and research data at Purdue is to be protected from intentional and unintentional disclosure.  Thus, samples, products derived from samples, data obtained from the analysis of samples, and data and analyses obtained from a Purdue Histology and Phenotyping Laboratory (PHPL) user shall be considered confidential, and shall not be shared , published, reanalyzed, reprocessed, or in any other way shared, or used for additional analyses without the PHPL user’s express and written permission.
The relevant Purdue policies may be found at:


For PHPL users from outside of Purdue University, such as corporate partners, investigators from government, other universities, or any other type of institution, the same confidential treatment of research and data shall be applied in the PHPL. In this case, confidentiality is assured through execution of a confidentiality agreement with Purdue University.  External users may contact Purdue University Contract Management Office at (765) 494-6210 or spscontr@purdue.edu , in the Sponsored Programs Office to begin this process. Assistance in establishing such agreements will be provided by PHPL personnel and/or the PHPL director.
For additional information:


b. Conflict resolution

Disagreements and or disputes over use of equipment or access to equipment, or for intellectual input and authorship will be raised with the PHPL Advisory Committee. The PHPL Advisory Committee will attempt to resolve in a mutually-agreeable solution.  The PHPL Advisory Committee will be reconvened to mediate the dispute if a mutually agreeable solution is not achieved within 30 days of the dispute notification to the Liaison.
With due process and considering all sides in the dispute as presented by involved parties, the director, or Advisory Committee if it is involved in the dispute, will provide a reasonable and workable solution and will make available resources as possible to act on the recommended solution. If the solution is not accepted by any of the involved investigators, the matter will be referred to the respective university administrative structures for resolution. In this event, all PHPL projects that include the involved investigators will be suspended until the dispute is resolved.

c. Cost Recovery/Payment Policies

All Purdue Histology and Phenotyping Laboratory services are funded through a university authorized charge back system that includes recovery of expenses for equipment operating time and for activity from the technical staff.

d. Prioritization of work

Requisition for PHPL services are on a first come, first served basis following completion of the PHPL request form, including the billing information, sample list, etc.  Some PHPL facilities (trim room and necropsy room) are included in a reservation system that provides ‘first come, first served’ access. All requests are approved by an authorized representative of the PHPL. Users are notified if the requested facility is unavailable and of limitations for use, etc. Requests for urgent attention are considered by PHPL personnel on an ad hoc basis.

e. Publication

Expectations for authorship for PHPL personnel will be discussed with initial Core contact. While authorship is not required and will often be inappropriate for PHPL personnel providing research input to the project, if there is significant intellectual and/or organizational effort of PHPL personnel to the work described in the manuscript, authorship is warranted and expected. For example, expert data analysis from PHPL personnel that is required in support of claims in a manuscript or patent warrant authorship. It will be made clear to investigators utilizing the Core that the recovery of PHPL expenses through the PHPL cost recovery system does not exclude the possibility for authorship for PHPL research personnel. Similarly, authorship does not substitute for payment of PHPL expenses for services rendered.
In publications that describe research that took place at the PHPL facility, authors should include a statement acknowledging the use of the facility: “The author(s) acknowledge the use of the facilities and/or services of the Purdue Histology and Phenotyping Laboratory, a core facility of the NIH-funded Indiana Clinical & Translational Science Institute.”