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Comparative Pathobiology Graduate Manual

Policies, procedures, regulations, and other helpful information can be found at the URLs listed here.  The Comparative Pathobiology Graduate Manual will provide additional information specific to our Department’s graduate programs.

Combined Degree Program

If a student has entered into a combined degree program with CPB, s/he should initiate the electronic plan of study (EPOS) and plan of research (POR) by the end of the first year in the program.  Otherwise, s/he will follow the same guidelines other CPB graduate students follow.

English Proficiency

Development of English proficiency and scientific writing skills is a critical part of a student’s graduate program.  Aiding the student in the development of satisfactory scientific writing skills is the responsibility of the major professor.

Any international student registered as a teaching assistant must be certified by the Oral English Proficiency Program (OEPP) in order to serve as a teaching assistant in the classroom.  The CPB Graduate Program Coordinator registers students upon request for the Oral English Proficiency Test (OEPT).  If a student is not certified by the OEPT, s/he must register for and successfully complete ENGL 62000 to serve as a T.A. in the department.

Registration

Students register for classes each semester.  Draft Form 23s are sent to the students via email by the CPB Graduate Program Coordinator.  Course selection is done by the student in consultation with the major professor.  The completed draft form 23 should be approved by the student, then the major professor who should return the approved form to the CPB Graduate Program Coordinator via email.

Drop or Add a Course

After registration for any semester is completed, there may be reasons to drop or add courses.  Student should ask the CPB Graduate Program Coordinator to assist them in this process.  The Schedule Revision Dates Calendar can be found on the Registrar’s web site.

Course Information

Course offerings by semester are available in the Search the Schedule of Classes at https://wl.mypurdue.purdue.edu/cp/home/displaylogin.

All courses are listed in the Search the Course Catalog found at https://wl.mypurdue.purdue.edu/cp/home/displaylogin.

There are two courses required of every CPB student—CPB 69700 and an ethics course.

 CPB 69700, the CPB research seminar, has 4 objectives:

  1. To provide a forum for presentation and discussion of current CPB research projects.
  2. To develop oral presentation skills of CPB graduate students.
  3. To present current topics in the area of Pathobiology.
  4. To present topics of special interest concerning research techniques and methodologies.

 Students present a 30 minute seminar once per year after their first year in a CPB graduate program is completed.  The seminar speaker is encouraged to consider the varied background and experience of the audience.  Presentations should include a 5 minute general overview of the area, 15-20 minutes for the presentation, and 5-10 minutes at the end for questions and discussion.  A seminar title and abstract are due to the Department Head’s Secretary for typing and distribution at least 10 days before the seminar presentation date.  Half of the graduate students are expected to present each semester.  Students may switch scheduled dates among themselves, but all changes must be approved by the course organizer.  An oral summary of the student’s research for the MS and PhD degrees is to be presented as a special seminar in conjunction with the final thesis defense.  Written evaluations are completed by attendees after the seminar.  All students are expected to give proper credit for the use of others’ ideas, data, figures, etc.  Any breach of this standard will result in an unsatisfactory grade for the semester. 

All CPB students are expected to take an ethics course during their graduate program.  CPB 61800, a two credit 16 week course is offered by Dr. Alan Beck every other spring semester.  GRAD 61200, a one credit 8 week course, is offered each fall and spring semester.  Additional courses should be cleared through the CPB Graduate Program Coordinator.

Incomplete Grades

An incomplete (I) grade is assigned to a student for a course in which the goals set by the instructor cannot be completed by the end of the semester.  This I grade must be replaced by another letter grade before the twelfth week of the second semester subsequent to the session in which the I grade was awarded (does not include summer session).  If not, the Registrar automatically converts the I to an F grade.  A student receiving an I grade should immediately contact the instructor and make arrangements to complete the course.  The student is also responsible for initiating the process to change the grade.  The CPB Graduate Program Coordinator assists in this process by having the instructor complete a Registrar’s Form 350.

Delayed Credit

A CPB student may be allowed to take a course for delayed credit.  Specific prior arrangements must be made with the instructor and the CPB Graduate Program Coordinator.  The grade will be recorded at the end of a later semester. 

Final Exams and Dead Week

Exams and quizzes are not to be given during the last week of classes known as dead week.  Students who have more than two finals in one day are entitled to reschedule any examination in excess of two.  Students faced with a direct exam conflict are entitled to reschedule either examination.  Further information can be found at http://www.purdue.edu/univregs/academicprocedures/calendar.html.

Maintenance of Academic Eligibility

Each student is expected to maintain a 3.0 cumulative GPA.  For courses taken for S or P grades, only those grades are acceptable.  Students may be required to repeat a course in which an unsatisfactory grade is earned.

Graduate Advisory Committee

The graduate advisory committee assists the student through his/her graduate program.  The committee consists of the student’s major professor (chair), as well as a minimum of two other members for an MS committee and a minimum of three other members for a PhD committee.  51% of committee members must have regular graduate faculty appointments.  These committee members do not necessarily have to be from CPB.  The committee should be established by the end of the second semester for MS students and the third semester for PhD students.  The student and the major professor should select the committee and confirm its membership by submitting the CPB GSC Form 4, Request for Appointment of Advisory Committee.  The Department Head may approve the committee membership or suggest alternate or additional members.  Meetings of the committee are encouraged prior to the time that the electronic plan of study is submitted for approval.  One meeting is required annually and must be reported on CPB GSC Form 6 .

A special graduate faculty appointment is required for a committee member who does not have a regular graduate faculty appointment.  The student should provide the member’s CV, so the CPB Graduate Program Coordinator can submit a request for a special graduate faculty appointment to the Graduate School.

Electronic Plan of Study

At its first meeting, the advisory committee assists the student in the formulation of the electronic plan of study (EPOS).  The student follows directions in the How to Use the Plan of Study System to create the EPOS in myPurdue.  When creating the EPOS, the student needs to remember that S and P graded courses cannot be listed on the EPOS.  Even though thesis research courses are S graded and cannot be listed, the number of credits counts toward the 30 MS or 90 PhD registration credits.  No more than six credits of 30000 or 40000 level courses may be listed on the EPOS.  Once the EPOS is created, it is saved in DRAFT form.  The student has the advisory committee sign the Plan of Research and Plan of Study Approval Form to approve the EPOS draft.  Once completed, the student brings the draft EPOS and approval form to the CPB Graduate Program Coordinator for CPB Graduate Studies Committee approval.  After this, the CPB Graduate Program Coordinator contacts the student to submit the EPOS in final form for electronic approval.

Plan of Research

The plan of research (POR) is required for all MS thesis and PhD students.  The POR format, including the number of pages, should follow guidelines for the NIH R03 grant application.  These guidelines modified for CPB graduate studies purposes can be found in the CPB Plan of Research Outline document.  The POR should be submitted no later than the third semester for the MS and the fifth semester for the PhD.  The student has the advisory committee sign the Plan of Research and Plan of Study Approval Form to approve the POR.  Once completed, the student brings the POR and approval form to the CPB Graduate Program Coordinator for CPB Graduate Studies Committee approval. The preliminary examination does not have to wait until after the POR is approved.  It can be given some time after the EPOS is approved.

Qualifying Examination

A qualifying examination may be required after the beginning of the graduate program.  The purpose of the qualifying examination is to determine student placement, ability to write effectively, and ability to continue in the graduate program.  Most sections do not use the qualifying examination.

Thesis Preparation

The cost of thesis preparation is the responsibility of the student.  Before starting to write the thesis, the student must consult the Graduate School Thesis/Dissertation Information Page. All the information needed to write, defend, and submit the thesis is located on this web page.  All MS thesis and PhD students are required to submit the thesis electronically.

In addition to the thesis, at least one manuscript is required for both the MS thesis and PhD degrees.  Ordinarily the manuscript(s) will be concerned with a portion of the student’s thesis research.  The manuscript must be certified by the major professor to be in a form suitable for publication.  The certified manuscript should be submitted to the CPB Department Head no later than the time that the report of the final examination is submitted for his/her signature.

Before the thesis is submitted electronically to the Graduate School, preferably before the thesis defense, the major professor should use Ithenticate to ensure that the thesis is all original material and in no way plagiarized.

Graduate Student Progress Review

The Graduate Studies Committee annually reviews the progress of each graduate student in the spring semester.  The CPB GSC Form 1 is to be completed by the student’s major professor and submitted to the CPB Graduate Program Coordinator, and then discussed with the CPB Graduate Studies Committee at the annual review.  The committee’s recommendation(s) will be submitted on the CPB GSC Form 2  to the Department Head for his/her approval.  It is then sent to the major professor to discuss with the student.  Both are to sign the form and return it to the CPB Graduate Program Coordinator.  The report is maintained in the student’s file. 

MS Bypass

A student initially enrolled in the MS program wanting to work toward the PhD degree instead may submit an MS bypass request to the CPB Graduate Studies Committee.  The following criteria are used by the Committee to consider such a request:

  1. Academic Performance in current program.  The student is expected to have completed at least 10 credit hours of formal course work in courses which require examinations and in which letter grades are awarded.  It is expected that the student will have a cumulative GPA of 3.25, exclusive of seminar and special problem courses.  At least two courses must have been taken outside the PVM.
  2. Performance in Independent Research.  The student is expected to provide proof of their written communication skills.  Scientific publications, research progress reports, or research grant applications can be used for this purpose.  Oral communication skills will be based on the student’s performance in formal and informal seminars and in regional or national scientific meetings.  These items should be listed with approximate date, places, and titles.
  3. Performance in Teaching or Other Service Responsibilities.  Both the quality and quantity of performance in teaching or other service areas will be reviewed.  Consideration will be based on written assessment to be provided by each supervisor.  These activities can include such things as lectures presented, teaching laboratories prepared, participation in teaching, necropsies of biopsies completed. etc.

The major professor should submit on behalf of the student the following to the CPB Graduate Program Coordinator to initiate the MS bypass:  a request for bypass memo addressing criteria listed above as well as funding source; an up to date transcript from Purdue for the student; his/her plan of research; and copies of his/her transcripts from previous universities attended.

The CPB Graduate Program Coordinator will attach all materials to a transmittal sheet and distribute to the CPB Graduate Studies Committee for their consideration.  Once the MS bypass is approved by the Committee and the Department Head, an email is sent by the CPB Graduate Program Coordinator to the Graduate School records contact to verify the change in degree program. 

PhD Preliminary Examination

Once a student’s electronic plan of study is approved by the Graduate School and the student has satisfactorily completed most of their formal course work, they are eligible to take the preliminary examination.  The examination must be taken two full semesters before graduation.  For example, if a student takes prelims in the last half of the spring semester and registers for summer session, they may defend their thesis in the last half of the next spring semester.

According to the Graduate School Policies and Procedures Manual, the preliminary examining committee must consist of a minimum of three members of the graduate faculty who need not be faculty members with whom the student has taken course work.  All members of the examining committee are to be notified of the scheduled examination.  Other faculty members may be asked to participate by an examining committee member, without a vote, in the examination, and any interested faculty member may be present, again without a vote.  Although only three committee members are required, if the committee has four or more members, a single member may withhold his/her signature of approval.

A preliminary examination passed by a student whose graduate study and /or professional activity has been inactive for five years or more is invalid.

Procedures for the PhD written preliminary examination are:

  1. No later than two weeks prior to the examination, the student should complete and submit a Graduate School Form 8 found at http://www.gradschool.purdue.edu/faculty/forms.cfm to request an examining committee to the CPB graduate program coordinator who will file it with the Graduate School.  The Graduate School will return a Graduate School Form 10, Report of the Examining Committee, to be signed by examining committee members upon completion of the written and oral examinations. 
  2. The written portion must be completed in one week.
  3. Each examining committee member should deliver their portion of the exam to the major professor.  The committee member should specify to the major professor if their questions are closed or open book.
  4. The student will obtain each portion of the exam from the major professor.  They should complete and return the portion of the exam to the major professor on the day it is obtained.
  5. The major professor will return the completed portion of the exam to the author for assessment.
  6. The student may be excused from employment duties during the period of the examination.  About three weeks’ notice should be given to the student’s work supervisor.  The student should obtain written permission to be absent from the major professor and CPB Department Head.
  7. Within one to two weeks of successful completion of the written preliminary examination, the student should take the PhD oral preliminary examination.  If the student passes the oral examination, s/he will be formally reclassified as a candidate for the PhD degree.  If not, the student must wait until the following session (including summer session) to repeat the examination.  Should the preliminary examination be failed twice, the student may not be given a third examination, unless the examining committee recommends, and the Graduate School Council approves the request.

Continuation in the PhD Graduate Program Following the MS Degree

If a CPB student wants to continue in the PhD graduate program after receiving the MS degree, s/he must submit to the CPB Graduate Studies Committee the following:

  1. CPB GSC Form 5, the Application for Study Toward the PhD Degree in CPB After Receipt of the MS Degree
  2. Copy of the completed GS Form 7, Report of Masters Examining Committee
  3. Current Purdue transcript
  4. CPB GSC Form 4, the Request for Appointment of an Advisory Committee
  5. CPB GSC Form 3, Certification of Graduate Student Financial Support from the proposed major professor indicating his/her acceptance of the student into his/her research program and source of funding

The CPB Graduate Studies Committee will make a recommendation to the CPB Department Head who will decide whether or not the student may continue.  Once approved, an email should be sent by the CPB Graduate Program Coordinator to the Graduate School confirming that the student is continuing his/her studies for a PhD degree.

Research in Absentia and Absence from Campus Duty

Policies pertaining to research in absentia and absence from campus duty are included in the Graduate School’s Policies and Procedures Manual.  The CPB Business Office and the CPB Graduate Program Coordinator will cooperate to ensure the student follows procedures and registers appropriately for research in absentia or absence from campus duty.

Satisfaction of Requirements for Advanced Degree

The Graduate School requires that each student being awarded an advanced degree has satisfied the following requirements:

  1. All courses listed on the approved plan of study must be completed satisfactorily (grade of “C” or higher.
  2. A minimum of 30 registration credits for the MS degree and 90 registration credits for the PhD degree are required. 

Time Limits for Completion of MS and PhD Degree Programs

A student is ordinarily expected to complete all requirements for the thesis MS degree within a period of three years.  At the end of two years the student’s progress will be reviewed by the CPB Graduate Studies Committee during the annual review process.  Recommendations will be made to the CPB Department Head and to the student’s major professor and advisory committee to correct any problems.

PhD students continuing after the MS degree typically take an additional three years to complete the PhD.  PhD student who are permitted to bypass the MS also typically require less time.  At the end of six years, the CPB Graduate Studies Committee will routinely recommend to the CPB Department Head that any uncompleted PhD program be terminated by the end of that academic session, unless mitigating circumstance are apparent.  The student may petition the Committee for a waiver of this rule.  The Committee will give its recommendation to the CPB Department Head for action.  In no instance, however, may the time required for completion of the PhD program exceed eight years.

Graduate Student Representative Positions

The CPB Department has two graduate student representative positions.  One is a representative who attends the CPB faculty meetings as well as the Purdue Graduate Student Government meetings.  The other is a representative to the CPB Graduate Studies Committee.  Each representative generally serves a two year term and may be reappointed for an additional term.

Laboratory Safety

Rigorous University regulations govern laboratory safety and practice.  Many of these are administered by the Radiological and Environmental Management (REM) unit.  Regulations affect the acquisition, use, storage, and disposal of hazardous chemicals and their containers, as well as radioisotopes.  Biohazardous materials are also regulated by REM.  Each new graduate student is required to read the REM Chemical Hygiene Plan and Hazardous Materials Safety Manual online at http://www.purdue.edu/rem/home/files/guide.htm.  After reading the manual, the student will complete the Purdue Chemical Hygiene Plan Awareness Certification form provided online following REM's instructions. A copy should also be sent to the CPB main office where it will be kept on file.  Everyone working in the department is required to complete this same agreement certifying his/her knowledge of and compliance with existing standards.  OSHA rulings require that annual retraining of existing employees and training of all new employees must be a part of the compliance program.  Updated notifications are maintained in the CPB main office as a part of the REM safety manual file.  Updated acknowledgment of compliance to modified requirements may be required periodically.

Each student's research advisor will recommend appropriate procedures to be followed in their area as well as necessary reference readings in good laboratory safety and practice.  Broken glass, needles, scalpel blades, and other "sharps" are to be sealed in a marked box for disposal by the custodial staff.  They are never to be thrown into the routine trash. Laboratory gloves made of nitrile, latex, or similar materials are considered medical waste and must be disposed of as biomedical waste (e.g. biohazard bag); gloves are never to be thrown in the routine trash.

Statistical Services

Graduate students are urged to obtain assistance with the experimental design and analysis of their proposed research and to arrange for evaluation of their research data early in the thesis planning process. Graduate students may apply online for services at Purdue University’s Statistical Consulting Service Web Site.  The Consulting Services will assign a graduate assistant to help the student.  Limited advice may be obtained by arrangement with the Epidemiology Section or statistics-literate students or faculty within CPB.  This should be done through the student’s major professor.  Data entry and biostatistical software packages are available in the CPB Microcomputer Laboratory in VPTH 135. 

CPB Computer Laboratory Services

The CPB Computer Laboratory located in VPTH 135 is used by graduate students, as well as undergraduate veterinary student, faculty, and staff in all PVM departments.  All of the computers in the laboratory have access to the Internet and are equipped with software which support the following Internet resources:  email, access to the Web, remote login to off-site computers and remote file transfers.  The CPB Computer Laboratory is primary used for the following purposes:  grant preparation; preparation of manuscripts for publication; preparation of teaching notes, syllabi, and class handouts; entering data from research projects into a database; statistical analysis of data from research projects; creation of graphs and charts for use in teaching materials, manuscripts, and grant proposals; scanning images and text for use in teaching materials, manuscripts, and grant proposals; professional correspondence; searching of online databases for literature reviews; and Internet access.

Use of Human Research Subjects or Experimental Animals and Facilities

To obtain information regarding human research subjects or experimental animals and facilities, please follow these instructions:

Go to http://www.ppurdue.edu/faculty_staff_handbook/

Click on Research Policies.

Click on whatever section from which you need information

Purdue Animal Care and Use Committee (PACUC)

All new personnel (i.e., faculty, staff, students) who will be working with vertebrate animals MUST complete a PACUC Orientation Program prior to working with those animals.  Attendance is only required at one session.  PACUC prefers that personnel attend a live session, but if their schedules won’t allow it, they may complete the program online at:  http://www.purdue.edu/research/vpr/rschadmin/rschoversight/animals/onlineorientation.php.  The password to enter the orientation is “pass” (without the quotation marks).

New personnel must also complete an Animal Use Qualification Form indicating their training in regard to working with vertebrate animals.  This form must be on file with the PACUC office by the time the individual is ready to work with animals independently.  The Animal Use Qualification Form can be found at:  http://www.purdue.edu/research/vpr/rschadmin/rschoversight/animals/forms.php

Principal investigators should remember to add new personnel to their protocols via an Amendment Form prior to allowing them to work independently with animals.  The Amendment Form can be found online at http://www.purdue.edu/research/vpr/rschadmin/rschoversight/animals/forms.php.

PACUC’s training policy should be institutesd for all new personnel.  The policy is at http://www.purdue.edu/research/vpr/rschadmin/rschoversight/animals/policies.php.

A training coordinator is available to assist new personnel with any training or educational needs.  Please contact Carol Dowell at dowellc@purdue.edu or 4-2521 for assistance.

Business and Procedure Matters

Questions regarding attendance, vacation and terminal leave, payroll, medical insurance and paid parental leave policy, social security and income taxes, and purchasing should be directed to the appropriate section of the Business Office.

Human Resources, LYNN 1229
Procurement and Purchasing, LYNN 1230
Accounting, LYNN 1204
Business Manager, LYNN 1202

CPB Degree Procedure Summaries

Graduate School Forms

Graduate School forms are located at:  http://www.gradschool.purdue.edu/faculty/forms.cfm.